How to ship exhibition goods – tips and tricks

Exhibitions and trade shows are a great way to show off your products. There you get to present innovation, gather opinions and form partnerships. But, most of them are not located close by. So you need to know how to ship exhibition goods. While making sure that they arrive on time and undamaged. Here are some tips and tricks that will help you achieve just that.

Start preparing to ship exhibition goods early

As soon as you know that you will be attending an exhibition or a trade show, it’s time to start preparing. Time is of the essence. And there is a lot that needs to be done. First, you need to be there on time. But, more importantly, you need to make sure that your cargo survives the trip. Especially when shipping it long-distance. Many things can occur during transport that can damage your goods. And it’s no use showcasing damaged products. You need to find customs clearing agents in Bahrain, as well as a good shipping company. And you need to make sure that your goods are safe and secure. That way you can manage the complicated process of attending trade shows.

timetable to ship exhibition goods
You need to make sure to start preparing on time!

Schedule your tradeshows months in advance

One of the biggest concerns for any business owner or logistics manager is how to schedule everything. Especially when you plan on attending more than one exhibition. From packing to shipping. And you also have to account for customs in all the countries you plan on visiting. It takes a lot of good logistics to be able to attend multiple trade shows around the globe. So, you need to be prepared well in advance. Gather all the information and timetables of exhibitions that you will be attending. And start arranging packing, storage, and shipping of your goods.

Good packing is essential when you want to ship exhibition goods

One of the first things that you will need to do is figure out how to properly pack everything. Certain items are hard to pack. Some are fragile, while others are oddly shaped. And packing is very important. With good packing, it’s easy to ship exhibition goods. So, this step is of utmost importance. There are many professional packing services that you can use. But, you’ll also have to get involved in the process. You know your cargo the best. And you will be able to give insights into what the weak points are. As well as what to look out for. So, make sure you have enough time to make sure that everything is handled properly. 

moving boxes on a trolley
You need to make sure that your goods are very well packed and safe during transport

Find a reliable freight forwarding company that can ship exhibition goods

Packing your goods is important. But so is the company that you will be working with. No matter how well you pack your goods or how organized you are. If you don’t have a reliable partner everything will fall apart. So, make sure to find a quality Bahrain freight forwarding company that can meet your needs. That way, you can rest assured that your cargo is safe. And handled by professionals who will meet their deadlines. 

What to look for in a freight forwarding company?

There are certain factors that come into play when working with a freight forwarding company. They need to be able to support you from start to finish. A partner that you choose will not only be your shipping company. They will also be your import-export company, as well as your customs clearance agent. So you need to make sure that you can rely on your partner to ship exhibition goods on time and complete all other tasks that come with it. So, make sure you look for:

  • A company that has the necessary licenses and registration
  • Has experience in both sea and air freight
  • Can arrange the whole transport process and customs clearance
  • Provide you with storage space for your cargo
  • Can ship exhibition goods on time
  • Is able to handle your type of cargo

Carefully choose freight method when you want to ship exhibition goods

Choosing the right freight method can be difficult. And it mostly depends on the type of exhibition goods that you want to ship. It can also have a great impact on the price of transport as well as your timetable. That’s why it’s always good to partner up with a well-established Bahrain shipping company. As they can arrange multiple ways to ship your cargo. Both by sea, air, and rail. That way, you will have many different options at your disposal. And you will be able to choose whichever one suits your needs at the moment. 

shaking hands to ensure ship exhibition goods
Make sure to partner with a reliable company to help you relocate all of your exhibition cargo

Airfreight is a fast way to ship exhibition goods

Airfreight is definitely the fastest way to ship exhibition goods. You can move a lot of cargo to the other side of the globe essentially overnight. But, there are certain downsides. And most important being the price. It’s expensive to ship heavy goods by air. And moreover, some items can not even be shipped by air. It’s great for shipping art. But if you are going to a car show, and want to transport 10 automobiles. You will need a fleet of airplanes to achieve that. And the cost will be astronomical. 

Sea freight is a reliable and more affordable way to ship exhibition goods

What air freight lacks in capacity sea freight more than makes up for it. And it’s a lot more affordable as well. You can load a portable storage container and have it shipped across the globe for a very good price. But, the downside of sea freight is the speed. It’s nowhere near as fast and air freight. So, you’ll have to count that in when making a plan for attending multiple exhibitions. 

boat with containers
Sea freight is a more affordable way to ship your exhibition goods, but it is also slower

 Don’t forget about storage for your exhibition cargo

Once you ship exhibition goods, a whole new set of logistics needs to be created to accommodate them at the location. They need to be unloaded and shipped to a safe and secure location. And for that, you will need a reliable storage partner who can provide you with both short and long term storage. According to your needs. You also need to make sure to have a timetable for the trade show. So you can ship your goods from the storage facilities to the exhibition hall. 

If everything is done correctly, and with a reliable shipping partner, the whole process will go without a hiccup. And you will have a great exhibition ahead of you where you will make new partnerships and secure new clients.

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