Guide to handling exhibition cargo

When you want to exhibit your products or goods, you need to make sure to handle them properly. That’s mainly because exhibition items need to be in pristine condition. They will be presented to a new audience that needs to seem them in the best light possible. So, when exhibiting your products you need to work with only the best. Companies like Four Winds Bahrain will make sure that your cargo arrives undamaged. And most importantly, on time. But, there are also many other aspects of handling exhibition cargo. From packing it so it arrives safely. To handle all the logistics involved. Here is a guide on how to do just that. 

Handling exhibition cargo starts with good exhibition management

It doesn’t matter if you are an artist who is shipping paintings overseas to be displayed in an exhibition. Or a company attending a trade fair. You need to make sure that everything goes smoothly. And that your items, promotional materials, and staff arrive on time. You will be promoting yourself, your company or a brand. And everything needs to go according to plan. So, you need a good plan, a good partner and everything will go smoothly.

a good plan for handling exhibition cargo
A good plan is important for every exhibition

Planning for the exhibition

The first step in any successful exhibition is to have a good plan. One that outlines everything related to the exhibition. From selecting items to shipping and displaying them. There are a few crucial steps that your plan needs to include:

  • Product selection
  • Item preparation and handling exhibition cargo
  • Shipping exhibition cargo
  • On-site handling and delivery
  • On-site storage
  • Temporary office setup
  • On-site exhibition management
  • A plan for a return trip

Depending on the type of exhibition you will be attending, there might be other steps involved such as security management, local transport arrangements, and many others. 

Item selection and exhibit preparation

It’s very important to know how your exhibit is going to look like. And know which items will you be putting on display. That way, you will be able to better prepare and plan to handle exhibition cargo. You need to be ready for the exhibition even before you start shipping your items. So, first, draft your exhibition stand and select the items that will be displayed. Look at any potential security risks or shipping problems that might occur. And take steps to prevent any potential problems. 

properly handling exhibition cargo from day one
You should start preparing your exhibition items as soon as possible

Properly handling exhibition cargo from day one is important

The most important thing is that every item that you will be transporting be handled properly. There is a long journey ahead of you. And many things can go wrong. So, you need to have a good logistics partner that will make the whole experience easier and safer. So, browse and inspect logistics companies.  Look at their portfolio and services they offer. Do they provide a packing service? And will it be good enough for your cargo? If not, make sure to properly prepare and pack everything on time. 

Shipping and handling exhibition cargo

Your items will be the most vulnerable during shipping. In some cases, you won’t be able to stay with it. And you certainly don’t want anything to get lost or damaged. So, you need to properly plan for every contingency. One of the first steps to make is to select trustworthy and reliable cargo services in Bahrain. A logistics company that you can rely on to safely deliver everything to its destination. And work with them on finding the best solution for your unique situation.

shipping cargo
Decide whether you want to ship your cargo by air or ship

Shipping by sea vs air

When exhibiting your items overseas, you need to transport them safely to their destination. But, you need to balance the cost, speed, and reliability of shipping methods. Therefore, you need to weigh the pros and cons of shipping by air as well as by sea. Both have their positive and negative aspects. And you need to find the best solution for your current situation. If you are in a hurry, nothing beats the speed of air transport. But, if you have a big cargo, then shipping by sea might be the best option. It all depends on the current situation. And it’s up to you to find the best solution.

Handling exhibition cargo on-site

Once everything arrives, you need to pay attention to handling exhibition cargo on-site. And there are many problems that need to be solved. So, it’s important to have a reliable partner. For example, if you are transporting your cargo from overseas, you need to go through customs clearance. And a good logistics company will take care of that for you. And you also need to be able to transport everything from the airport or dock to its destination.

Storage is an important part when handling exhibition cargo

Another thing that you need to take care of is storage. Most likely, your cargo will arrive well before the exhibition starts. And you need a way to safely store it in the meantime. So, finding a good storage solution in Bahrain is important. You need a clean, safe and easily accessible facility. One that will be well suited for your type of items. So, make sure to arrange it with your logistics company.

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